Time Management Tips for Busy Entrepreneurs – Time Tracking App

time tracking app-SmartParentingApps

Many human resource departments find it difficult to convince the higher management about the need and requirement of a time tracking software in the organization. So it is high time for human resource department to show the organization the kind of tangible advantages an effective time tracking software provides. Today, we will discuss the various benefits of a time tracking software and why your company needs it to improve your business processes and achieve the objectives and goals of the company.

Where and how are you spending your time?

Not only an employee’s time but anyone who browse the internet for time pass, definitely their productive hours are being compromised. So this kind of time theft happens right from a peon position to higher management officials. When such type of time theft is ignored by the management, it can unfavorably impact the productivity of the organization.

In such scenarios, how can organizations keep an eye on employees’ productivity and their activities related to surfing the internet can be recorded. This way, you can greatly control your employee’s work productivity and hence increase the company’s revenue.

Optimize Job Management Process

It is normal for companies to have some moving elements and some hard tasks that they and their staff members are bound to do on a frequent basis. In those scenarios, an effective time tracking application can help companies in making such jobs and project management much easier and simpler. When businesses have limited number of employees who are accountable for too many assignments then this will be highly useful. Tracking time of each and every employee and the amount of time they spend on each task or job will make it easier for them to manage their daily duties and manage their day accordingly.

Bill Your Clients and Your Employees Rightly

Beyond just tracking your employees’ time, some effective time tracking applications offer services much more than that. Stuff like building timesheets will assist the senior managers or management in processing employees’ payroll or salaries at the end of every month. Such benefits not only help the company and employees process their paychecks on time but also will ensure that specific responsibilities or assignments are completed before the given timeframe.

Some organizations offer completely flexible work timings for their employees and some don’t. In either case, companies never actually record the time their employees spend on each given assignment. So, this tracking application would be so useful in making your work much easier and very often, a part of the guesswork, out of payroll. It is highly useful for companies with small management with a limited number of employees.

Billing Process can be Easily Automated

This is an essential element behind deploying time tracking application. More than just tracking your employees’ time, it gives you so many other advantages too. This tracking app will help you in precisely billing all your clients whether domestic or global. For example, there are organizations that bill their clients based on a number of working hours they usually spend on each job or assignment. Hence, this tracking app will help such companies in billing the exact amount. Of course, this stuff can be done manually too but there are a good number of chances of calculating it wrong or some common human errors while billing the client. But deploying this kind of efficient software, it will make sure all your billing processes are done to the right amount.

You already might be thinking that minor mistakes won’t much harm your business. But the truth is that they do matter and they do harm. You either end up losing the client’s project for not billing the client rightly (If the wrongly billed amount is more than the actual amount) or paying more amount (If the wrongly billed amount is less than the actual amount). So in either case, your business will be a loss.

Track Things that can be improved

There’s no such thing that you cannot track teens using tracking application but also it is important to keep in mind that whether it is worth to track or not. Right from your resting time to workout, you can track every little thing that you do in a day. However, what you need to think about is whether tracking such things will help you in increasing your productivity or not? Personally, I am a bit interested in knowing how much time I spend on each task or assignment at my office. So check what’s essential and track those things.

Keeping a tab on time spent on the each and every job you did in a day is not building a satellite. All that you need is a good, efficient time tracking application that perfectly calculates the time you spend on each job. If you have a business that often based on employees’ working productivity then this time tracker system not only assists you in increasing productivity but also gives the encouragement to finish the given assignment within the stipulated timeframe.

This software will give you a good effect on your overall work productivity in a day. It keeps well-performing employees encouraged all the time so that they can keep themselves as good performing employees all the time. In addition, it brings not-so-well performing employees to the organization’s management so that they can keep a track of them too. For instance, one of the team members is finding difficult with a particular job. If self-employed, you can introduce the training and professionalism in yourself to evolve into a developed business.

Let’s You Grow Globally

Right from the day of inception of your business, if you keep maintaining strong business processes such as time tracking, invoice practices, etc. then the not just productivity-wise, but the entire business enhances efficiency and productivity than you thought you would whether it is a freelancing work or a business (Small or medium). In addition, you can utilize your data to make smart steps in your business and your systems to decrease the minimal errors that frequently take place in an administrative work.

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How to help an Organization with Intranet

How Intranet helps an Organization?

You might wonder how Intranet helps an organization or what’s its functionality?

First of all, let’s understand about the word ‘INTRANET’. Intranet software could be a personal and secure website that allows staffs to communicate each other.  The employees in an organization can share documents, data and can access productivity tool.

An intranet solution is usually hosted and maintained on company servers and may solely be accessed by internal workers. Basically, it includes connections through one or additional gateway computers to the outside web.  It is having a powerful database which keeps all your business data secure and can be accessible by proper account permissions. It comprises several local area networks and additionally uses charted lines within the wide area network. It uses TCP/IP, HTTP, and different web protocols and generally seems like a non-public version of the web. An intranet software helps to operate in groups and for teleconferencing.  Typically, larger organizations enable users among their intranet to access the public internet through firewall servers that have the flexibility to screen messages in each direction in order that company security is maintained.

Intranet has some features. Let’s see some features:

Staff Directory:

Staff directory or an employee directory means directories which contain not the only listing of the employee staffs but also directories with self-managed employee profile. This allows an employee to update their departments and other details. It also provides a feature to communicate with other employees in an organization or within their departments. It is also easy to find the staffs quickly.

READ MORE: 5 Potential Advantages of Mobile App Development

File Management:

file-management

A file management system is also known as a file manager. A file management system is the one that manages all files in a computer system. The file manager is meant to manage individual or cluster files (like special workplace documents and record). It shows the report details like the owner, creation date, the state of completion and also shows similar features which is helpful for an organization. Share your file with the intranet with reliable email notification allows the protection and confidentiality of your files.Helps you to avoid searching for your files in network drives for a long lost file as intranet becomes a totally fledged repository for your file

Organize Quickly:

Organize Quickly

The employee organizing can be done in department wise. Here they can post documents, procedures forms, events etc. Also, they can post policies, and any announcements if needed. All these can be posted by department wise so that it will help for the particular departments to reach to their announcements and events. Thus, it enables content security for each department. It provides an easy access control administrations.

READ MORE: 5 Instances Where The Use Of Spy Software Is A Good Thing

Interactive HR Forms:

intranet hr forms

Here, it consists of powerful and secure forms for specified departments and for the approval to specified administrations. Intranet enables forms including leave request, vacation request, feedbacks and all. These requests are assigned to the particular department head or to the authorized persons.

Benefits of Intranet:

  1. Better internal communications: Intranet act as an internal communication between the employees in an organization or within a particular department. The employees can share documents, announcements, events etc
  2. Sharing of resources and best practice: A virtual workspace is created to facilitate information storing, sharing and collaborative work.
  3. Improved customer service: Better access to correct and consistent data by your employees will result in increased levels of client service.
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